Coworking Space Guide 2025: Trends and Tips for Modern Businesses

Why is coworking space important?

The coworking model has rapidly evolved beyond hot desks and open-plan offices. In 2025, it stands as a powerful workplace solution for startups, remote teams, and established businesses looking to scale without traditional overheads.

If you're exploring a modern shared office space for your business, this coworking space guide 2025 will walk you through what coworking really means, the trends to watch in 2025, and what to look for when choosing a workspace.

First off, we need to define coworking spaces in today’s business context.

Related: Are Coworking Spaces Tax Deductible?

What is a Coworking Space?

A coworking space is a shared office environment where individuals and businesses can access professional amenities, flexible workstations, and support services on demand. 

Unlike traditional offices, coworking offers short-term access, high-end facilities, and a collaborative business culture.

According to research, there were approximately 16,599 coworking spaces during 2018 and this number is now forecasted to reach 41,975 by 2024. The growth trajectory of coworking and the concept of a shared office space has been propelled through the demand of flexibility, hence knowing which one will serve your business best is pivotal.

If you are unsure on what coworking is then be sure to complete some research.

Benefits of Coworking Spaces

Businesses are moving towards coworking because it aligns with how people work today. Here’s what makes it worthwhile:

• Flexible terms that adjust with your team size and needs - Scale up or down without lease penalties, add desks as you hire, and choose monthly or yearly commitments that match your business growth trajectory.

• Networking and collaboration opportunities within a shared professional environment - Connect with entrepreneurs, freelancers, and established companies daily, creating organic partnerships and referrals while learning from diverse industries.

• Enterprise-grade services, including IT support, receptionists, and access to meeting rooms - Professional reception staff handle your calls and packages, tech support keeps you running, and bookable conference rooms impress clients without the overhead.

• Prestigious commercial addresses that help build credibility - Prime business locations in downtown cores or trendy districts elevate your brand image and client confidence without the premium lease costs.

• Lower overheads compared to traditional office leases - Eliminate utility bills, maintenance costs, furniture expenses, and cleaning services while avoiding hefty deposits and long-term financial commitments.

The benefits of coworking spaces stack up when you use the community, services, and location to drive growth.

Types of Coworking Spaces in 2025

While there are many types of coworking spaces available in the market, there’s no one-size-fits-all solution. Here are the key types of coworking setups available this year:

• Private Offices
  These are enclosed, lockable offices within a coworking space. They are best suited for businesses that require privacy and want to maintain a branded environment.
• Dedicated Desks
  A dedicated desk provides a fixed workspace in a shared office setting. This option is ideal for employees who need a consistent place to work each day.
• Hot Desks
  Hot desks are flexible workstations available on a first-come, first-served basis. They are perfect for hybrid or part-time workers who don’t need a permanent setup.
• Hybrid Office Models
  This model combines private offices with coworking space access. It supports both in-person and remote staff, making it a practical choice for flexible teams.

Each option offers flexibility with access to amenities, support, and security.

Coworking Trends in 2025

Choosing the Right Coworking Space

Not all coworking offices offer the same value. Here are key factors to consider when evaluating options:

• Location is a key consideration, as it affects how clients perceive your business, influences your daily commute, and determines how convenient it is for meetings or drop-ins.
• Pricing plans should align with your work rhythm. Look for flexible terms that allow you to scale up or down as your needs change, without being locked into long contracts.
• Amenities such as meeting rooms, IT support, printing services, and kitchen access can make a significant difference in day-to-day productivity and comfort.
• Security is essential for protecting both your equipment and your data, ensuring a safe and trustworthy environment to conduct business.
• Work culture matters too—a positive, professional coworking community can enhance focus, collaboration, and motivation.
• Brand visibility is another advantage. Being able to list your business at a prestigious address adds credibility and helps create a stronger first impression.

This coworking space for traders explores how location and setup directly impact your business outcomes.

Shared Office Space vs Coworking Space

Still unsure how coworking compares to a traditional shared office? Here’s a side-by-side breakdown:

Coworking spaces provide more integrated support, while shared offices may lack modern facilities or a sense of community.

For more details on how these models support financial benefits, see our article on Are Coworking Spaces Tax Deductible?

Why Choose Servcorp Coworking in 2025

Servcorp goes beyond basic coworking by delivering full-service coworking office spaces that combine:

• Enterprise-grade internet and IT infrastructure
• On-site receptionists and support staff
• Premium business addresses worldwide
• Access to 150+ global locations
• Flexible terms with no hidden costs

With a Servcorp membership, you can choose from hot desks, dedicated desks, and private offices, all backed by professional services and built-in admin support.

See how our Coworking Office Solutions work below, or learn about potential drawbacks in the Disadvantages of Coworking Spaces.

Location 

The geographical location of a coworking space significantly impacts its appeal to potential clients. Iconic buildings are typically centrally located in a city's financial district, symbolising establishment, credibility, and success for businesses.

Esteemed buildings like Barangaroo International Towers, One World Trade Center, China Central Place and One Mayfair Place offer top-of-the-line coworking spaces. Proximity to public transport, easy road connectivity, and ample parking space contribute to the convenience for both clients and employees.

Another factor which can’t be overlooked is personal safety. Whether you’re a public or privately listed company, your address is visible to the globe and with the advent of people working from home this is a significant risk. Furthermore, this risk can’t be mitigated by utilising a P.O box as a business can’t legally register with its address.

Select a powerful yet convenient location for your coworking space and don’t compromise on the first impression – the best part of all, one membership gives access to all 150 global locations under Servcorp’s umbrella. For corporate travellers, this is beneficial as they will always have access to a workspace which adheres to the same standard.

Find the Top 10 Coworking Spaces in Sydney.

Lease 

Leasing office space is a significant capital expenditure for businesses, often requiring a long-term commitment of three to ten years and additional costs for setup. This can hinder entrepreneurs and small to medium businesses from establishing and expanding.

At Servcorp’s coworking, the cost of this lease covers an extensive range of technology and human resources, but we will cover this later in the guide.

This flexibility and reduced risk offer businesses a competitive advantage.

Marketing & Other Advantages

When you sign up for a membership, your business has the ability to register its address as the coworking space’s address. This opens the door for a plethora of marketing opportunities, allowing you to leverage from a powerful corporate presence and advertising this address on your website, business cards and other marketing collateral.

Having a renowned address for your coworking space will also give your business a better impression when trying to acquire a corporate loan.

Hot Desks

Designed specifically to foster flexibility and catering towards nomadic workers, every coworking space should have hot desk functionality. Hot desks allow coworkers to switch desks at any time of the day and enable them to move freely without being confined to a particular space.

For the hybrid worker, hot desks are ideal as there is no commitment factor. The professionally furnished space's are the pinnacle of flexibility and workers can simply arrive, select a desk and get to work whilst having all the benefits of Servcorp’s coworking.

Dedicated Desks

As the name implies, a dedicated desk is a permanent workspace for employees. Dedicated desks allow for customisation, letting you to keep whatever belongings on your desk and creating a personalised space.

These are ideal for individuals which want to mimic a traditional office, as they can select their desk which is accompanied with a view of their choice.

Meeting rooms & Boardrooms

Whether you’re meeting clients to close off on an important deal, or holding team discussions, having an appropriate space with the correct technology will add to your business' repertoire.

Coworking space members should also have access to contemporary meeting rooms and boardrooms which impress their clients and reinforce the credibility of their business. This is another large cost saver, as the space and technology is readily available with no capital expenditure required from a business.

Having access to these facilities is paramount as using a home or a café gives the perception of a business which isn’t established, whilst also being a security threat.

Meeting rooms can facilitate from two to six people and boardrooms can host between eight to 14 people. Zoom rooms are also available to accommodate for businesses which are working around the hybrid work model.

Kitchen, Storage & Showers

Coworking spaces should include a communal kitchen, offering a place to have lunch, coffee, and unwind, with unlimited refreshments like sparkling water, coffee, and tea included at no extra cost. Secure lockers for storing personal belongings are also essential. These amenities give businesses the physical assets of a large company without the capital expenditure, addressing the first aspect of the workspace trinity.

The Team

The second aspect of a complete workspace solution is human resources. A team is essential for maximising productivity in a shared office space, but hiring and maintaining staff is costly and time-consuming.

Expenses include salaries, hiring and training costs, sick leave, annual leave liabilities, and administrative duties like payroll. The hiring process can take up to 42 days, and small businesses often spend about 15-16 hours per week on administrative tasks, costing around $14,857. Coworking spaces that provide trained staff reduce these costs and risks, offering assistance across various tasks and enhancing business efficiency.

Receptionist

The first point of contact for any business is crucial, as positive interactions increase the likelihood of future engagements. About 65% of people have called a business recently, and 74% would choose another business after a negative phone experience. Following the workspace trinity, having a professional team is essential.

Servcorp coworking spaces offer members a dedicated multilingual receptionist to answer calls in the business's name, ensuring a positive phone experience. Services include answering within three rings, transferring calls, taking messages, and managing up to six incoming calls.

This service, costing $88 per month, saves businesses nearly $58,000 annually compared to hiring a full-time receptionist in Australia.

In-house I.T Support

Upon settling into a coworking space the last complication a business wants is running into technical downtime. Most coworking spaces don’t have an I.T team ready to provide instant support, however providers such as Servcorp do.

When you outsource assistance you have to wait on the phone and deal with the delay in help being provided. Choose a workspace which has I.T support onsite to keep your business operations smooth.

Secretarial Support

Research shows that small businesses lose up to $14,857 annually and 81 extra days due to administrative tasks, time that could be better spent on revenue-generating activities. This burden is even greater in industries like finance, accounting, and legal.

A Servcorp secretary can handle various tasks such as data processing, file maintenance, writing, presentations, cloud storage management, social media content, graphic design, bookkeeping, scheduling, event planning, travel arrangements, and recruitment. Utilising these services, including virtual assistants, saves time and money, allowing businesses to focus on sales and growth.

Having team members which don't require hiring or training will streamline your tasks and let you focus on making sales. Businesses also have the added benefit of receiving this support at home with a virtual assistant.

This completes the discussion on team support, moving on to the last element of the workspace trinity

Technology

No matter how much space and staff you have, without technology it will be missing the final link to allow the other two elements to flourish. Technological advancement in business has always been important, however the advent of hybrid work has accelerated the necessity of it.

This technology should empower your business within the coworking space and while you're on the move - to prosper in this digital age you need I.T solutions that work.

Internet

While all coworking spaces offer internet and Wi-Fi, the quality of security measures varies. With data compromise. However, superior coworking spaces offer advanced technology like VLAN, VPN, and DMZ, ensuring secure connections and data protection.

Companies like Servcorp, serving as their own internet service providers, offer added benefits, enabling tailored network connectivity for businesses sharing space, data security is paramount. Many spaces provide open wireless networks, posing cybersecurity concerns.

Telecommunications

Servcorp's coworking spaces offer members dedicated receptionists facilitated by advanced technology. Members receive virtual landline numbers, enhancing professionalism and safety compared to personal numbers. Servcorp's $100 million investment in technology has created over 200,000 extensions in the cloud.

Their OneFone application allows coworkers to use their desk phone number on their personal phone, ensuring business calls display the landline number regardless of location. It's essential to ensure your coworking space provider offers such mobile support for business continuity on the go.

Printing, Scanning & Photocopiers

Did you know that most coworking spaces don’t have the capability to print, scan or photocopy from your desk? This can be a significant inconvenience as coworkers are expected to bring their own hardware.

A premium coworking space should have all the technology and necessary hardware for your business to execute its daily operations. Servcorp's coworking space allows people to print from their desk, whilst being able to scan and photocopy at their shared office space.

Community

Coworking spaces are built on the concept of sharing with other businesses, hence the community which encompasses this space is important. Coworking spaces are designed to help businesses network and expand their circle.

Check if your coworking space has networking benefits such as an online platform which connects you with other businesses - these tools are a great method in fast tracking your search for a business in a particular industry.

Compliance checks

As much as shared office spaces encourage networking and doing business with each other, it’s important to be in an environment which ensures all coworkers are legitimate business owners. A secure coworking space should conduct a thorough compliance check to give everyone peace of mind – your coworking neighbour is an authentic and trustworthy business owner.

Find the Right Coworking Space for Your Business

The top coworking office spaces in 2025 deliver more than flexibility. They reinforce your brand, increase operational efficiency, and match the way you work.

Select a space that meets your standards, supports your goals, and positions your business for long-term success.

Ready to get started? Find your ideal location now. 

Frequently Asked Questions