Top 5 Virtual Office Providers for Entrepreneurs in 2025

Virtual offices are increasingly the preferred choice for business registration, client onboarding, or securing an adaptable workspace.

This trend is particularly evident in Australia, where 97% of organisations now embrace some form of flexible remote work arrangements.

With that in mind, comparing providers is more pivotal than ever because, although fundamentally similar, not all virtual office solutions are built equally.

Here's a breakdown of the best virtual office providers in Australia right now. This guide will compare how they work, what they offer, and where they best fit in your startup journey.

1. Servcorp - For Comprehensive Virtual Office Services

If you're looking for a professional business address and services that provide a clear commercial advantage, then Servcorp is your ideal virtual office provider. As the gold standard for virtual offices in Australia, you can select from addresses in premium towers such as the MLC Centre in Sydney or 101 Collins Street in Melbourne.

Receptionists aren’t offshore call centres or automated services. They’re real, uniformed staff physically on location. Mail is scanned or forwarded the same day it arrives. Clients can be greeted by name. Contracts can be signed in furnished meeting rooms that are boardroom-ready.

If you're aiming to impress partners, pitch investors, or onboard clients who expect professionalism, this is the most reliable option. Servcorp’s infrastructure is built for serious operators who want their address, phone line, and presence to match the ambition of their product or service.

The pricing reflects that, but so does the undeniable return on investment.

Best suited for: Founders who require professional and comprehensive services to support their business growth.

2. Regus - For Multiple Time Zones

Regus is an attractive option if your business is planning to expand across multiple locations or international borders. Their network covers every major Australian city and extends globally—ideal for teams working across time zones, building partner networks, or gradually expanding their footprints.

The virtual office plans are modular. Start with an address, then bolt on mail handling, receptionist services, or co-working hours as needed. Do you need to relocate from Melbourne to Singapore or add Brisbane to your existing setup? Regus makes that admin-light.

Caveat: The user experience can vary from one site to another, so you'll need to browse Google reviews carefully. Some locations have stronger on-site staffing than others. Professionals in need of scaling, rather than polished or uniform service quality, will find Regus a dependable choice.

Best suited for: Teams growing across cities or countries

3. Workspace 365 - For a Basic Virtual Office Address

Workspace365 serves a specific purpose that professionals may be looking for, and that's regional presence. From all the virtual office service providers, this one is ideal for suburban accountants, consultants, and sole traders after a local presence.

These virtual business addresses will appeal to clients in second-tier cities or business parks. Beyond the location, Workspace365 gave functional and clean offices with reliable mail forwarding. Some sites offer casual desk or meeting access, though not consistently across all venues.

You won't get the benefit of strong brand visibility or direct client appeal. However, if your main needs are a local business address, a professional regional presence, and regulatory compliance, Workspace365 offers a practical solution.

Best suited for: Sole traders and home-based operators

4. MailPlus Virtual - For Compliance Only

This provider satisfies the essential needs for early-stage or side-hustle businesses. MailPlus Virtual strips the complexity away by narrowing its product to dependable address and mail management.

As a result, you won't find receptionists, meeting rooms, or coworking spaces; but the service is intentionally streamlined for simplicity.

This service is particularly valuable for e-commerce operators needing a returns address, freelancers working from home who prefer to keep their residential details private, or founders establishing an ABN without additional office requirements.

This isn’t a space you’ll visit. It’s an address that does its job quietly in the background.

Virtual Office Comparison - What Really Matters

Founders are after varied outcomes.

Some individuals want a comprehensive business presence, including phone answering and virtual office services tailored to their specific needs. In contrast, others seek a reliable method for collecting ASIC documents and protecting their home address.

Our table below breaks down what each provider really delivers, so you can pick and choose what matches your needs.

Matching Your Virtual Office to Business Stages

Your business won't be the same in six months. Early-stage startups want to get compliant, launch, and focus on operations. As revenue grows, client contact, physical presentation, and reception start to matter.

We recommend looking through the lens of future-proofing your business.

When Each Virtual Office Provider Might Not Fit

One size never fits all.

Consider these factors when browsing virtual office packages.

Avoiding Common Virtual Office Mistakes

If you buy cheap, you buy twice. Don't fall for the trap of "any address will do", because it's not that simple.

• PO Boxes won’t work for ASIC or Google Business

• Reception isn’t always included, even if the plan mentions phone numbers

• Some addresses are reused heavily, triggering spam or verification issues

Always ask providers if their address is ASIC and ABR-approved, and if reception is staffed full-time or handled by an offshore team. These details are more significant than they appear.